1. Our Commitment to Data Protection
At Don Bosco Workforce, we consider the privacy and protection of our alumni's personal data as a fundamental responsibility. As an institution built on trust and care for our community, we handle your information with the utmost respect and in compliance with the Data Protection Act of Kenya.
Our Promise: We collect only what is necessary, we protect what we collect, and we use data solely for the purpose of creating employment opportunities for our Don Bosco family.
2. Information We Collect
We collect the following information to verify your eligibility and match you with suitable employment opportunities:
2.1 Personal Identification Information
- Full name and contact details
- National ID number and copies
- Passport-size photographs
- Phone numbers and email addresses
2.2 Educational & Professional Information
- Don Bosco TVET certificates and academic records
- Skills assessments and qualifications
- Work experience and portfolio information
- Professional certifications and licenses
2.3 Verification Documents
- Certificate of Good Conduct
- SHA and NSSF membership documents
- Letters of recommendation
- Any other documents required for verification
3. How We Use Your Information
Your information is used exclusively for:
- Membership Verification: Confirming your eligibility as a Don Bosco graduate
- Job Matching: Connecting you with suitable employment opportunities
- Skill Development: Identifying training needs and providing relevant upskilling
- Communication: Sending job alerts, training opportunities, and platform updates
- Performance Monitoring: Tracking work performance for quality assurance
- Reporting: Anonymous data for program improvement and donor reporting
4. Data Sharing & Disclosure
We value your privacy and share information only under these specific circumstances:
4.1 With Your Consent
- Basic profile information with potential clients for job assignments
- Skill credentials with verified employers
- Performance records for quality assurance purposes
4.2 Limited Third-Party Sharing
- Don Bosco institutions for verification and alumni tracking
- Government bodies as required by law (NSSF, SHA compliance)
- Service providers under strict confidentiality agreements
4.3 What We Never Share
- Your national ID number with clients
- Personal contact information without explicit consent
- Sensitive documents with unauthorized parties
- Your data for marketing purposes to third parties
5. Data Security Measures
We implement robust security measures to protect your information:
- Encrypted storage of sensitive documents
- Secure access controls and authentication
- Regular security audits and updates
- Staff training on data protection protocols
- Secure data transmission protocols
6. Your Data Rights
As a DBW member, you have the right to:
- Access: Request copies of your personal data
- Correction: Update inaccurate or incomplete information
- Deletion: Request removal of your data (subject to legal requirements)
- Objection: Object to certain data processing activities
- Portability: Receive your data in a readable format
To exercise these rights, please contact us using the information below.
7. Data Retention
We retain your data only as long as necessary:
- Active membership period + 2 years for employment records
- Legal documents as required by Kenyan law
- Training records for program improvement
- Anonymous data for statistical analysis indefinitely
8. Changes to This Policy
We may update this policy to reflect changes in our practices or legal requirements. Significant changes will be communicated through:
- Email notifications to registered members
- Notices on our platform and website
- Alerts during login sessions